This policy applies to visitors of our Site, prospective clients who contact us, and clients we work with directly. It does not apply to the internal systems or platforms we build for our clients, which are governed by each client's own privacy policy and data handling practices.
By using our Site or contacting us through it, you agree to the practices described in this policy. If you do not agree, please do not use the Site or submit your information to us.
Information We Collect
We collect information in three ways: information you provide directly, information collected automatically through your use of the Site, and information we may receive from third parties.
1.1 · Information You Provide Directly
When you fill out our contact form, request a strategy call, or otherwise communicate with us, we may collect:
- Your name
- Email address
- Phone number
- Company name
- Country or location
- Project details and any information you choose to share about your business needs
- Any other information you voluntarily include in your message to us
1.2 · Information Collected Automatically
When you visit our Site, we automatically collect certain information through analytics tools, currently Google Analytics. This may include:
- IP address (which may be used to estimate general geographic location, such as country or city)
- Browser type and version
- Device type and operating system
- Pages visited and time spent on those pages
- Referring website or source (how you arrived at our Site)
- General usage patterns, such as which pages are viewed most often
We do not currently use advertising tracking pixels (such as a Meta or Facebook Pixel) or sell, rent, or share your browsing data with advertising networks.
1.3 · Cookies
Our Site uses cookies placed by our analytics provider to help us understand how visitors use the Site. A cookie is a small text file stored on your device. You can control or disable cookies through your browser settings; doing so may affect certain functionality of the Site but will not prevent you from contacting us or using our core content. See our Cookie Policy for full detail.
How We Use Your Information
We use the information we collect for the following purposes:
- To respond to your inquiries and project requests
- To prepare and send project proposals, quotes, and related communications
- To understand how visitors use our Site, so we can improve its content and structure
- To maintain records of our communications with prospective and current clients
- To comply with legal obligations where applicable
- To detect, prevent, and address technical issues, fraud, or misuse of our Site
We do not use your information for automated decision-making that produces legal or similarly significant effects, and we do not use your information to send unsolicited marketing communications without your consent.
Legal Basis for Processing (GDPR)
If you are located in the European Economic Area (EEA) or United Kingdom, we process your personal information under the following legal bases:
- Consent — Where you have given us clear consent to process your information for a specific purpose, such as submitting our contact form.
- Legitimate interests — Where processing is necessary for our legitimate business interests, such as responding to inquiries and improving our Site, provided those interests are not overridden by your rights and freedoms.
- Contractual necessity — Where processing is necessary to take steps at your request before entering into a contract, or to perform a contract we have with you as a client.
- Legal obligation — Where we are required to process information to comply with a legal or regulatory obligation.
How We Share Your Information
We do not sell your personal information. We may share your information in the following limited circumstances:
- Service providers — With third-party vendors who help us operate our Site and business, including our web hosting provider, Google Analytics, and email service providers (such as Mailchimp), each of whom is only permitted to use your information to perform services on our behalf.
- Legal requirements — If required to do so by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of QodeInvent, our clients, or others.
- Business transfers — In connection with a merger, acquisition, or sale of business assets, in which case your information may be transferred as part of that transaction, subject to standard confidentiality protections.
We do not share your information with third parties for their own independent marketing purposes.
International Data Transfers
QodeInvent is headquartered in Noblesville, Indiana, USA, and serves clients across the United States, United Kingdom, and United Arab Emirates. If you are located outside the United States, your information may be transferred to, stored, and processed in the United States or other countries where we or our service providers operate.
Where required by applicable law, we take steps to ensure appropriate safeguards are in place for such transfers, such as standard contractual clauses or equivalent mechanisms recognised under GDPR for transfers from the EEA or UK.
Data Retention
We retain your personal information for as long as necessary to fulfil the purposes outlined in this policy, including:
- Contact form submissions and project inquiries are retained for as long as needed to respond to your request and for a reasonable period afterward in case you follow up, or as required for our business records.
- Information related to an active client engagement is retained for the duration of that engagement and for a period afterward consistent with standard business and legal record-keeping practices.
- Analytics data collected through Google Analytics is retained according to the retention settings configured in our Google Analytics account.
Your Privacy Rights
- Access the personal information we hold about you
- Correct inaccurate or incomplete information
- Erase your information, in certain circumstances
- Restrict how we process your information
- Object to processing based on legitimate interests
- Portability — request a copy in a structured, machine-readable format
- Withdraw consent at any time, without affecting prior lawfulness
- Lodge a complaint with your local data protection authority
- Know what personal information we've collected and how it's used and shared
- Delete personal information we've collected, subject to certain exceptions
- Correct inaccurate personal information we maintain
- Opt out of sale or sharing — QodeInvent does not sell personal information or share it for cross-context behavioural advertising
- Non-discrimination for exercising any of these rights
7.3 · How to Exercise Your Rights
To exercise any of the rights described above, contact us at contact@qodeinvent.com. We may need to verify your identity before fulfilling certain requests. We will respond to your request within the timeframe required by applicable law.
Data Security
We take reasonable technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include secure hosting infrastructure, restricted internal access to personal data, and use of reputable third-party service providers.
No method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security. If you have reason to believe your interaction with our Site is no longer secure, please contact us immediately.
Children's Privacy
Our Site and Services are directed at businesses and professionals, and are not intended for individuals under the age of 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can take appropriate steps to remove that information.
Third-Party Links
Our Site may contain links to third-party websites, including client websites referenced in our case studies, social media platforms, and tools we use such as Calendly for scheduling. We are not responsible for the privacy practices or content of those third-party sites. We encourage you to review the privacy policy of any third-party site you visit.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will post the updated policy on this page with a revised "Last updated" date. We encourage you to review this policy periodically. Continued use of our Site after changes take effect constitutes acceptance of the revised policy.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us:
16 Hampshire Court, Noblesville, IN 46062, USA
Email: contact@qodeinvent.com
Phone: +1 (317) 919-0577